Title Transfers

Transfer of a Kentucky Titled Vehicle

Currently, there are several types of Kentucky Titles that have been issued to vehicles. Titles issued after February 2000 have the assignment portion and Vehicle Transaction Record (VTR) form combined on the back of the Certificate of Title. These titles would not require the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182) in order to transfer a vehicle. Titles issued prior to February 2000 only have the assignment portion on the back of the Certificate of Title and would require the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182) in order to transfer a vehicle. Any Kentucky resident who has delinquent motor vehicle ad valorem property tax due cannot transfer a vehicle until those taxes are paid in full.

The following documents and information are required: (All forms highlighted in blue are downloadable simply by clicking on them and other highlighted words will direct you to that specified section.)

Kentucky Certificate of Title clear of all liens, with assignment portion properly completed by buyer and seller. The year your title was issued determines the procedure that you will follow.

  • If your title was issued before February 2000, the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182) must be completed. Form must be signed by all sellers and buyers and their signatures’ notarized. Persons that have power of attorney for the seller or buyer/owner(s) may sign, but a copy of the power of attorney must be submitted with the application. A power of attorney cannot sign for the seller and buyer if the vehicle is less than ten years old. If the County Clerk’s staff notarizes signatures, identification must be presented. Note-Titles that contain AND (instead of OR) or do not have a designation between names of owners require the signatures of all owners. Titles that contain OR or AND/OR only require the signature of one owner.
  • Buyer must have Commonwealth of Kentucky proof of insurance (in their name as insured person, cannot accept driver) to complete transfer. All insurance cards must have the insurance company’s five-digit NAIC number listed on the card. Insurance is not required for Title Only Transfers, but license plate must be surrendered. See Title Only Transfers for more information.
  • Social Security Number for each party appearing on the title or Federal ID Number for companies.
  • Special license plates, which are any plate that is not Unbridled Spirit or plain motorcycle plate, issued to the vehicle being transferred must be turned into the county clerk’s office at the time of transfer. A seller wishing to keep any special license plate needs to contact the county clerk’s office for assistance.
  • If a loan was needed for the purchase of the vehicle, the buyer needs to indicate this on the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182) or the Lien Portion on the back of Kentucky titles that were issued after February 2000. A pending lien will be noted and the buyer will be given a goldenrod copy of the registration to present to the lending institution. If the lending institution is located in another state the county clerk’s office will record the lien. Otherwise, the lending institution will use the goldenrod copy and Title Lien Statement-Form # TC96-187E to record the lien.
  • All liens must be satisfied before transferring a vehicle. Termination statement Title Lien Statement-Form # TC96-187E must be completed by the financial institution and signed, then submitted to the clerk.
  • Bullitt County Clerk’s Office accepts Cash, Personal Check, Money Order or Certified Check. The office does accept Visa, MasterCard and Debit. However, to process using a Credit/Debit Card, an additional processing fee is charged. Contact county clerk’s office for details. Credit/Debit Cards cannot be used over the phone.

Property Tax-If at the time of transfer, property tax has not been paid, the seller will be responsible for the tax. See Property Tax for further details. If the taxes have not been paid and they are delinquent, the taxes must be paid by the buyer or the seller at the time of transfer.

Fees
Title Fee $9.00
Registration Fee $8.00
Additional fee for expired registrations Contact county clerk’s office for details
Lien Filing Fee (if applicable) $22.00 or $24.00
Usage Tax Fee 6% of sale price, NADA or 50% Floor-Some Exemptions

NOTE-To file a lien the amount is $22.00, however, if the debtor does not file the lien within 20 days of its application, a penalty of $2.00 is assessed by the County Clerk. All liens not filed within 20 days will be $24.00.

Usage Tax-A six percent (6%) motor vehicle usage tax is levied upon the “retail price” of vehicles transferred in Kentucky. “Retail Price” could be 6% of the current average retail listed in the NADA Used Car Guide, 6% of the sale price or 90% Formula of the Manufacturer’s Suggested Retail Price (MSRP) for new vehicles. A new law passed January 1st, 2007 known as 50% Floor will require the buyer to pay no less than 50% of the trade-in value on any vehicle purchased (excluding vehicles 20 years or older, motorcycles, recreational vehicles and vehicles branded rebuilt). For information regarding 50% Floor, 90% MSRP Formula, certain exemptions and required forms please see the Usage Tax section.

Transfer of Vehicles Purchased from Out-of-State

A person who purchases a vehicle from an individual or dealership is required to title the vehicle(s) within 15 days. If the buyer of the vehicle does not reside in Kentucky, the vehicle shall be registered with the state in which the motor vehicle is principally operated. All Kentucky residents must apply for title and registration through their clerk’s office.

The following documents and information are required: (All forms highlighted in blue are downloadable simply by clicking on them and other highlighted words will direct you to that specified section.)

  • Original Copy of Out-of-state title-photocopy or fax is not acceptable
  • Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182) must be completed. Form must be signed by all sellers and buyers and their signatures’ notarized. Persons that have power of attorney for the seller or buyer/owner(s) may sign, but a copy of the power of attorney must be submitted with the application. A power of attorney cannot sign for the seller and buyer if the vehicle is less than ten years old. If the County Clerk’s staff notarizes signatures, identification must be presented. Note-Titles that contain AND (instead of OR) or do not have a designation between names of owners require the signatures of all owners. Titles that contain OR or AND/OR only require the signature of one owner.
  • Certified Sheriff’s inspection of vehicle verifying Vehicle Identification Number and mileage. (Sheriff’s inspection section is on the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182). See Sheriff Inspection for further information.
  • Some states collect sales tax from Kentucky residents (California, Arizona, Florida, Indiana, Massachusetts, Michigan, South Carolina and Washington). Kentucky residents must obtain proof that sales tax was paid to that state, from that state’s tax agency. California, Arizona and Washington do not have standard forms; therefore, we require a letter from that state on their Revenue Cabinet’s letterhead stating that the Kentucky resident paid tax to that other state.
  • Buyer must have Commonwealth of Kentucky proof of insurance (in their name as insured person, cannot accept driver) to complete transfer. All insurance cards must have the insurance company’s five-digit NAIC number listed on the card. Insurance is not required for Title Only Transfers. See Title Only Transfers for more information.
  • Social Security Number for each party appearing on the title or Federal ID Number for companies.
  • If a loan was needed for the purchase of the vehicle, the buyer needs to indicate this on the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182). A pending lien will be noted and the buyer will be given a goldenrod copy of the registration to present to the lending institution. If the lending institution is located in another state the county clerk’s office will record the lien. Otherwise, the lending institution will use the goldenrod copy and Title Lien Statement-Form # TC96-187E to record the lien.
  • All liens must be satisfied before transferring a vehicle. A termination statement must be completed by the financial institution and signed, then submitted to the clerk.
  • Bullitt County Clerk’s Office accepts Cash, Personal Check, Money Order or Certified Check. The office does accept Visa, MasterCard and Debit. However, to process using a Credit/Debit Card, an additional processing fee is charged. Contact county clerk’s office for details. Credit/Debit Cards cannot be used over the phone.
Fees
Title Fee $9.00
Registration Fee Contact county clerk’s office for details
Lien Filing Fee (if applicable) $22.00 or $24.00
Usage Tax Fee 6% of sale price, NADA or 50% Floor (See Below)

NOTE-To file a lien the amount is $22.00, however, if the debtor does not file the lien within 20 days of its application, a penalty of $2.00 is assessed by the County Clerk. All liens not filed within 20 days will be $24.00.

Usage Tax-A six percent (6%) motor vehicle usage tax is levied upon the “retail price” of vehicles transferred in Kentucky. “Retail Tax” could be 6% of the current average retail listed in the NADA Used Car Guide, 6% of the sale price or 90% Formula of the Manufacturer’s Suggested Retail Price (MSRP) for new vehicles. A new law passed January 1st, 2007 known as 50% Floor will require the buyer to pay no less than 50% of the trade-in value on any vehicle purchased (excluding vehicles 20 years or older, motorcycles, recreational vehicles and vehicles branded rebuilt). For information regarding 50% Floor, 90% MSRP Formula, exemptions and required forms please see the Usage Tax section.

New Resident Out-of-State Title Transfer

New residents titling vehicle(s) in Kentucky must present the current out-of-state title. If a loan was required to purchase the vehicle, the owner may not have the out-of-state title. Some states send all vehicle titles that required a loan to the lending institution. In those cases, the county clerk’s office will provide the owner with a letter requesting the title from the lending institution. The letter for the lending institution is not downloadable. A county clerk must sign the letter for authenticity. Upon receipt of the letter, the lending institution will forward the out-of-state title to the county clerk’s office for transfer. The county clerk will notify the new resident that the title has arrived. In cases where the out-of-state registration is due to expire, the county clerk’s office will provide the new resident with a one time (30-day) temporary license plate. See the Temporary License Plate section for further information.

NOTE-Please do not wait until your out-of-state registration is close to expiration before coming to the clerk’s office to have your vehicle transferred to Kentucky.

The following documents and information are required for an out-of-state transfer: (All forms highlighted in blue are downloadable simply by clicking on them and other highlighted words will direct you to that specified section.)

  • Original Out-of-state title-photocopy or fax is not acceptable
  • Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182) must be completed. Form must be signed by all registered owners and their signatures’ notarized. Persons that have power of attorney for the seller or buyer/owner(s) may sign, but a copy of the power of attorney must be submitted with the application. A power of attorney cannot sign for the seller and the buyer if the vehicle is less than ten years old. If the County Clerk’s staff notarizes signatures, identification must be presented. Note-Titles that contain AND (instead of OR) or do not have a designation between names of owners require the signatures of all owners. Titles that contain OR or AND/OR only require the signature of one owner.
  • Current out-of-state registration
  • Certified Sheriff’s inspection of vehicle verifying Vehicle Identification Number and mileage. (Sheriff’s inspection section is on the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182). See Sheriff Inspection for further information.
  • Registered owners must have Commonwealth of Kentucky proof of insurance (in their name as insured person, cannot accept driver) to complete transfer. All insurance cards must have the insurance company’s five-digit NAIC number listed on the card. Insurance is not required for Title Only Transfers. See Title Only Transfers for more information.
  • Social Security Number for each party appearing on the title or Federal ID Number for companies.
  • If a loan was needed for the purchase of the vehicle, the owner needs to indicate this on the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182). A pending lien will be noted and the owner will be given a goldenrod copy of the registration to present to the lending institution. If the lending institution is located in another state the county clerk’s office will record the lien. Otherwise, the lending institution will use the goldenrod copy and Title Lien Statement-Form # TC96-187E to record the lien.
  • Proof of sales tax paid in another state. A credit equal to the amount paid in the other state will be applied to amount owed in Kentucky. The proof must identify taxpayer, type of tax paid, dollar amount paid and serial number of vehicle.
  • Bullitt County Clerk’s Office accepts Cash, Personal Check, Money Order or Certified Check. The office does accept Visa, MasterCard and Debit. However, to process using a Credit/Debit Card, an additional processing fee is charged. Contact county clerk’s office for details. Credit/Debit Cards cannot be used over the phone.

The following types of proof are acceptable

  • Tax shown on Certificate of Title
  • Dealer Purchase Contract
  • Receipt of letter from state agency verifying tax paid

If proof of sales tax paid is not available, presumed credit can be given on vehicles that are being titled in the same name. The owner must show proof of current registration from the other state. The credit is the same percentage charged in the other state and is applied toward the amount owed in Kentucky, which is 6% of the current trade-in value as listed in the NADA (National Auto Dealers Association) Official Used Car Guide.

Fees
Title Fee $9.00
Registration Fee Contact county clerk’s office for details
Lien Filing Fee (if applicable) $22.00 or $24.00
Usage Tax Fee 6% tax minus tax paid in other state

NOTE-To file a lien the amount is $22.00, however, if the debtor does not file the lien within 20 days of its application, a penalty of $2.00 is assessed by the County Clerk. All liens not filed within 20 days will be $24.00.

New Vehicle Title Transfer

New vehicles purchased in the Commonwealth of Kentucky or from out-of-state are required to be titled. If the buyer of the vehicle does not reside in Kentucky, the vehicle shall be registered with the state in which the motor vehicle is principally operated. All Kentucky residents must apply for title and registration through their clerk’s office.

The following documents and information are required: (All forms highlighted in blue are downloadable simply by clicking on them and other highlighted words will direct you to that specified section.)

  • Manufacturer’s Certificate of Origin properly assigned to the buyer by the selling dealer
  • Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182) must be completed. Form must be signed by all sellers and buyers and their signatures’ notarized. Persons that have power of attorney for the seller buyer/owner(s) may sign, but a copy of the power of attorney must be submitted with the application. A power of attorney cannot sign as seller and buyer if the vehicle is less than ten years old. If the County Clerk’s staff notarizes signatures, identification must be presented. Note-Titles that contain AND (instead of OR) or do not have a designation between names of owners require the signatures of all owners. Titles that contain OR or AND/OR only require the signature of one owner.
  • Window sticker or dealer invoice showing MSRP plus options and destination charges if not using the Total Consideration portion of the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182). If vehicle was purchased out-of-state, some states collect sales tax from Kentucky residents. Kentucky residents must obtain proof that sales tax was paid to that state. Proof must be from that state’s tax agency.
  • Certified Sheriff’s inspection of vehicle verifying Vehicle Identification Number and mileage if the vehicle was purchased out-of-state. (Sheriff’s inspection section is on the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182). See Sheriff Inspection for further information.
  • Buyer must have Commonwealth of Kentucky proof of insurance (in their name as insured person, cannot accept driver) to complete transfer. All insurance cards must have the insurance company’s five-digit NAIC number listed on the card. Insurance is not required for Title Only Transfers. See Title Only Transfers for more information.
  • Social Security Number for each party appearing on the title or Federal ID Number for companies.
  • If a loan was needed for the purchase of the vehicle, the buyer needs to indicate this on the Application for Title/Registration (VTR Vehicle Transaction Record-Form # TC96-182). A pending lien will be noted and the buyer will be given a goldenrod copy of the registration to present to the lending institution. If the lending institution is located in another state the county clerk’s office will record the lien. Otherwise, the lending institution will use the goldenrod copy and Title Lien Statement-Form # TC96-187E to record the lien.
  • Bullitt County Clerk’s Office accepts Cash, Personal Check, Money Order or Certified Check. The office does accept Visa, MasterCard and Debit. However, to process using a Credit/Debit Card, an additional processing fee is charged. Contact county clerk’s office for details. Credit/Debit Cards cannot be used over the phone.
Fees
Title Fee $9.00
Registration Fee Contact county clerk’s office for details
Lien Filing Fee (if applicable) $22.00 or $24.00
Usage Tax Fee 6% of sale price or 90% Formula of MSRP

NOTE-To file a lien the amount is $22.00, however, if the debtor does not file the lien within 20 days of its application, a penalty of $2.00 is assessed by the County Clerk. All liens not filed within 20 days will be $24.00.

Usage Tax-A six percent (6%) motor vehicle usage tax is levied upon the “retail price” of vehicles transferred in Kentucky. “Retail Tax” could be 6% of the current average retail listed in the NADA Used Car Guide, 6% of the sale price or 90% Formula of the Manufacturer’s Suggested Retail Price (MSRP) for new vehicles. A new law passed January 1st, 2007 known as 50% Floor will require the buyer to pay no less than 50% of the trade-in value on any vehicle purchased (excluding vehicles 20 years or older, motorcycles, recreational vehicles and vehicles branded rebuilt). For information regarding 50% Floor, 90% MSRP Formula, exemptions and required forms please see the Usage Tax section.